Bylaws

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BYLAWS

ARTICLE ONE – MEMBERSHIP
ARTICLE TWO – OFFICERS
ARTICLE THREE – EXECUTIVE BOARD, BOARD OF DIRECTORS, AND SOFTBALL COUNCIL
ARTICLE FOUR – COMMITTEES

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BYLAWS

ARTICLE ONE – MEMBERSHIP

Section 1 TYPES OF MEMBERSHIP

1.1 The types of memberships in NSAD shall be available to qualified regionals who apply through proper channels on a voluntary basis and who agree to comply with the NSAD Articles of Incorporation, Bylaws, Rules and Regulations and Policies.

Section 2 REGION MEMBERSHIP

2.1 The national territory of NSAD shall be divided into eight (8) regional members organizations, subject to change as the occasion may demand. Each region shall be represented by the Regional Commissioner who shall serve as a member of NSAD Board of Directors and act as liaison officer between his/her region and NSAD.

2.1.1 All regional tournaments must provide an opportunity for the visiting NSAD officer to give a report during the regional softball delegate meeting; failed to give the opportunity will result denial of the regional team’s voice and power during the Board of Director meeting at the nationals.

2.2 The eight regions shall be constituted as follows:

2.2.1 CENTRAL: Ohio, Kentucky, Illinois, Indiana, Michigan. Wisconsin; and Pittsburgh Association of the Deaf

2.2.2 EASTERN: New York, Delaware, New Jersey, Pennsylvania (except for Pittsburgh Association of the Deaf), Maryland and District of Columbia. The six (6) counties of Northern Virginia consisting Loudoun, Fairfax, Prince William, Stafford, Spotsylvania, and Fauquier have the option to play for either ESAD or SSAD.

2.2.3 FARWEST: Arizona, Nevada with the exception of the environs of Reno, NY; Hawaii, Southern California and the environs of Fresno, CA. El Paso have the option to play for either SWSAD and FAAD.

2.2.4 MIDWEST: Missouri, Iowa, North Dakota, South Dakota, Minnesota, Kansas, Colorado and Nebraska.

2.2.5 NEW ENGLAND: Maine, Vermont, New Hampshire, Massachusetts, Connecticut, and Rhode Island.

2.2.6 NORTHWEST: Utah, Idaho, Washington, Montana, Oregon, Alaska, Northern California, and the environs of Reno, NV. The boundary line between FMD and NWMD in California shall be the east-west line which forms the common southern boundary of the four (4) adjoining counties of Monterey, Kings, Tulare and Inyo. It shall be generally described as the County line, which lies approximately 14 miles south of the 36th parallel of north latitude.

2.2.7 SOUTHEAST: Virginia, Tennessee with the exception of the environs of Memphis, North Carolina, South Carolina, Georgia, and Florida. The six (6) counties of Northern Virginia consisting Loudoun, Fairfax, Prince William, Stafford, Spotsylvania, and Fauquier have the option to play for either ESAD or SSAD.

2.2.8 SOUTHWEST: Texas, Louisiana, Mississippi, Arkansas, Oklahoma, and the environs of Memphis, TN. El Paso have the option to play for either SWSAD and FAAD.

2.2.9 FREE STATE: Alabama, New Mexico, West Virginia and Wyoming.

2.3 Annual region membership dues of fifty dollars ($50.00) shall be paid to the NSAD Secretary from the Regional Secretary/Treasurer by April 1st annually, postmarked.

2.4 Revisions to the region membership dues shall be determined by NSAD Board of Directors during Annual NSAD Board of Directors Council meeting, then ratified by a majority vote from the Annual Softball Council meeting

2.5 Regional Secretary-Treasurers shall supply the NSAD Secretary with the names, addresses, e-mail, fax and phone numbers of the newly-elected Regional Officers by April 1 of the elections of the respective regions.

2.6 Submission of Regional Reports shall be made by Regional Secretary/Treasurers to the NSAD Executive Board of their respective Regional Softball Council meetings at least 2 weeks prior to NSAD Softball Council meeting which is held at NSAD Softball Tournament city following their respective annual regional meetings.

Section 3 TEAM MEMBERSHIP

3.1 Annual team/individual membership flat rate of $125 (one hundred twenty-five) as listed on the team’s roster shall be paid to the NSAD Treasurer as designated by the regional association on or before July 1st annually; if team already paid with proof, the team will be waived from the $25 fee. It will include the umpire association membership fee (either ASA, USSSA, NSA and ISA).

3.2 Revisions to the team membership dues shall be determined by NSAD Softball Council during the Annual NSAD Softball Council meeting, then ratified by a majority vote from the respective regional association meetings.

ARTICLE TWO – OFFICERS

Section 1 NSAD OFFICERS

1.2 The officers of NSAD shall be Commissioner, Deputy Commissioner, Secretary and Treasurer. Softball Information Director and Tournament Director shall be appointed.

1.2.1 The election and term of office shall be prescribed for elections of the NSAD officers to be a majority vote at the annual meeting of the Softball Council with terms for these officers for two years, commencing as of December 1st

1.2.2 In order to be elected as a NSAD officer, that person must have at least 5 years’ service as a team member or umpire

1.3 Persons holding any NSAD office during his/her respective term shall be ineligible to serve as regional or national sports organization officers.

1.4 The NSAD Commissioner, NSAD Deputy Commissioner, NSAD Secretary, NSAD Treasurer, NSAD Tournament Director and NSAD Softball Information Director shall receive five hundred dollars ($500.00) as an annual expense allowance.

1.5 The NSAD is authorized per diem expenses of thirty dollars ($30) per day in the USA and outside of the USA to selected representatives for their attendance to meetings other than the NSAD Executive Board meetings.

1.6 The lowest of either Air Fare or Automotive mileage at 50 cents per mile shall be reimbursed.

1.7 Any NSAD officers may attend a regional tournament based on Regional request or when problems/issues arise, at least 21 days prior to Regional Tournament; with special circumstances, NSAD Executive Board can make an exception; at Regional’s expenses

1.8 NSAD Officers have neon shirts during the NSAD Tournament.

Section 2 DUTIES OF NSAD OFFICERS

2.1 The Commissioner shall:

2.1.1 Presides at the Annual Executive Board, Board of Directors, and Softball Council meetings.

2.1.2 Supervise the business of the Executive Board.

2.1.3 Monitor and enforce the Constitution; Bylaws; Rules and Regulations; and Policies of NSAD.

2.1.4 Sign all vouchers for expenditures of the organizational funds.

2.1.5 Perform the duties of the Deputy Commissioner in the absence of the Deputy Commissioner.

2.1.6 Appoint a parliamentarian for softball council meeting.

2.1.7 Serve as official liaison officer to the media and see to that an adequate coverage is provided for national tournaments through every possible media channel to the deaf public.

2.1.8 Shall appoint a Tournament Director

2.2 The Deputy Commissioner shall:

2.2.1 Perform the duties of the Commissioner in the absence of the Commissioner.

2.2.2 Interpret and revise the Bylaws; Rules and Regulations; and Policies as mandated by this organization Chairing the Law Committee. The Law committee meeting shall be held at any time and place with the approval of the NSAD Board.

2.2.3 Oversee NSAD webmasters duties

2.2.3.1 Webmaster shall have a contract signed with NSAD Executive Board

2.2.3.2 Webmaster shall maintain NSAD Website and post materials as instructed

2.2.4 Distributing one copy of the current NSAD Bylaws and proposed amendments annually by January 1st.

2.2.4.1 All NSAD Officers

2.2.4.2 All regional Commissioners

2.2.5 Shall appoint Softball Information Director

2.3 The Secretary shall have the prescribed duties to:

2.3.1 May appoint a recording secretary, who shall be compensated to keep accurate records of the Executive Board, Board of Directors and Softball Council meetings and all the business transacted by the said Board.

2.3.2 Issue notice of all meetings of the Executive Board and Softball Council.

2.3.3 Distribute copies of the proceedings of the Annual Softball Council meetings to all active (team/regional) members on file within 60 (sixty) days.

2.3.4 Submit NSAD Executive Board, Board of Directors and Softball Council meeting minutes to the Deputy Commissioner to be posted on NSAD Website thirty (30) days after the NSAD Tournament.

2.3.4.1 Submit NSAD Executive Board, Board of Directors meeting minutes that is held outside of Tournament to the Deputy Commissioner to be posted on NSAD Website within thirty (30) days.

2.3.5 Conduct all official correspondence.

2.3.6 Keep a complete and accurate record of all softball events held under the auspices of this organization and retain all official file copies for the NSAD permanent database system.

2.4 The Treasurer shall have the prescribed duties to:

2.4.1 Open and maintain bank account(s) in the name of this organization for all organization funds at a bank of his/her choice with approval of the Executive Board.

2.4.2 Submit periodical financial reports to the Executive Board and Softball Council in their meetings.

2.4.3 Collect all organizational membership dues and maintain a membership roster.

2.4.4 Monitor the hosting registration committee at national tournaments.

2.4.5 Upon notification of any expenses occurred relating to NSAD Championship teams, prizes, fees, and/or etc, a check must be mailed within 30 days.

2.4.6 Shall appoint three (3) auditors living in same locality as the Treasurer.

2.4.7 Complete and send IRS forms and renew non-profit corporation status by May 15, annually.

2.5 The Tournament Director shall have the prescribed duties to:

2.5.1 Inspect and approve the hosting arrangements of national tournament facilities one year prior to the tournament date.

2.5.2 Make sure the site will be at various regions.

2.5.3 Contact the site’s fields for the future and sign a contract with them.

2.5.4 Contact the site’s Hotel for the future and sign a contract with them.

2.5.5 Shall submit the artwork for the flyers to the Executive Board for approval prior to distribution of the flyers to the public.

2.5.6 Shall supervise the field and equipment to be ready.

2.5.7 Shall be in charge of program book advertising, trophies and souvenirs.

2.5.8 Shall supervise the admission people.

2.5.9 Shall select the Liaison officer at the tournament site.

2.5.10 Shall schedule the tournament games.

2.5.11 Shall schedule the umpires.

2.5.12 Preside at the Coaches’ Meetings a day before the first tournament game.

2.5.13 Schedule the National Tournament Brackets with seeding drawings.

2.6 The Softball Information Director shall have the prescribed duties to:

2.6.1 Form and monitor reporting and statistics pools for covering national tournaments.

2.6.2 Submit all game and individual statistical paperwork to the Deputy Commissioner within thirty days at the conclusion of each national tournament.

2.6.3 Shall supervise the artwork necessary for national tournaments, such as tickets, posters, and flyers.

2.6.4 Shall be responsible for all awards necessary for national tournaments and related events.

2.6.5 Shall serve as the chair of the Softball All-Stars selection Committee

2.6.6 Shall be responsible for maintaining list of lifetime passes annually, submit an updated list to NSAD Secretary and to the host chairperson.

ARTICLE THREE – EXECUTIVE BOARD, BOARD OF DIRECTORS, AND SOFTBALL COUNCIL

Section 1 EXECUTIVE BOARD

1.1 The members of the NSAD Executive Board shall consist of Commissioner, Deputy Commissioner, Secretary, Treasurer, Tournament Director and Softball Information Director.

Section 2 AUTHORITIES OF EXECUTIVE BOARD

2.1 The Executive Board shall be empowered as a majority vote of its members believed appropriate in event they have knowledge that the Articles of Incorporation, By-Laws, Rules and Regulations, or Policies have been violated, regardless of a lack of formal complaint from active or regional members of NSAD.

2.2 The Executive Board shall be obligated to immediately inform all regional commissioners of any such actions taken.

2.3 The Executive Board shall have the authority to appoint another person to fill an unexpired term for any NSAD officer position which becomes vacant for any reason, except for the office of NSAD Commissioner.

2.4 The Executive Board shall have the authority to remove from office, by a majority vote of the entire Executive Board, any officer who fails to do his/her assigned duties, or who by conduct tends to impair his/her usefulness as a member of the Executive Board.

2.5 The Executive Board shall meet at least two times annually to conduct the business of this organization.

2.6 The Executive Board may conduct necessary actions by electronic reproductive written communication methods in between its meetings, later ratified in subsequent organizational meetings for the record.

2.7 The Executive Board shall appoint a webmaster.

Section 3 BOARD OF DIRECTORS

3.1 The makeup of the Board of Directors shall consist of the Executive Board and the Regional Commissioners.

3.1.1 If a regional commissioner is unable to attend, he/she shall appoint his/her officer to replace for NSAD Board of Directors Meeting, at least 72 hours notification letter to NSAD Commissioner.

3.1.2 In order to be elected as a regional softball commissioner, that person is encouraged to have at least 5 years’ service as a team member or umpire.

3.2 The Board of Directors shall meet at least once a year to conduct business on national tournament and team registration issues in general.

3.2.1 One meeting shall be conducted during the Annual Softball Tournament and the second one shall be held six months prior to the said tournament, annually if necessary.

Section 4 SOFTBALL COUNCIL

4.1 The NSAD Softball Council shall be represented by the Executive Board, Board of Directors and one player representative from each region.

4.2 The annual meeting of the Softball Council shall be held in the NSAD tournament city on Sunday following the NSAD Tournament.

4.3 For the transaction of business at the annual meeting of the Softball Council, a quorum, equal to one-fifth of the representatives, excluding the individual members, shall be required.

4.4 Tardy representatives who arrive at each session more than thirty (30) minutes late shall not be privileged to take the floor for discussion of matters during the business session.

4.5 The Softball Council, during its annual meeting, shall be vested with the government and executive of the affairs of NSAD and by a majority vote may member its authority, in whole or in part to the Executive Board.

ARTICLE FOUR – COMMITTEES

Section 1 THE HALL OF FAME COMMITTEE

1.1 The Commissioner shall appoint the Hall of Fame Chairperson.

1.2 The committee member (s) shall nominate any person (s) deserving to be in the Hall of Fame.

1.3 The nominee ballot shall be turned over to the Board of Directors and they will vote the most qualified person(s).

Section 2 THE RULES COMMITTEE

2.1 The Umpire in Chief shall pick at least five (5) person (s) to be on the Rules Committee

2.1.1 One member shall be a male player on Men’s team

2.1.2 One member shall be a female player on Women’s team

2.1.3 One member shall be a player or coach on Coed team

2.1.4 Two (2) members shall be an umpire

Section 3 THE BYLAWS COMMITTEE

3.1 The Law Chairperson will appoint three persons with NSAD Executive Board’s approval.

Section 4 TOURNAMENT PLANNING COMMITTEE

4.1 The Commissioner shall select at least three (3) people from the region in which the NSAD tournament will potentially be held. The region association shall nominate at least five (5) people for consideration. The committee must be established two years in advance.

4.2 The Committee shall propose to the NSAD Board of Directors three host cities with information on fields and headquarter hotel. This must be completed to ensure the NSAD Board of Directors to decide and announce the final selection at least one year in advance.

4.3 The Committee shall assist NSAD recruit volunteers for registration and security to work during the tournament.

(Revised 2013 Maryland)
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