Rules and Regulations

MINUTES

NSAD Softball Council Meeting

Indianapolis, Indiana

August 14, 2016

NSAD Commissioner Patrick Kinast called the meeting in order at 9:15 a.m.

Roll Call:

NSAD officers: Secretary Sheri Mize and Treasurer Rod Jex.

Samantha De La Cruz, James Johnson, Saul Gervater, Cary McKeller, Frank Allnutt, Marti Hermann and Libby Pollard as our parliamentarian.

Reading of minutes:

The minutes from Softball Council meeting in Omaha, Nebraska was accepted as it reads with correction. (SB 5-9 should be 5-10 and 5-11 in order)

Officer Reports:

Commissioner Patrick Kinast’s report:

*Webmaster-was working during his volunteer time to transfer from the former to the current to update our website.

*VLOG-challenge for me as I was trying to vlog to do better from time to time.

*Challenges that I faced with visiting 2 parks that delayed in making the decision in a short period of time. Faced with several pros and cons to determine the site. Decided to pick ISOP Park due to being very cooperative and supportive from the park owner.

*We made it in one day playing all day on Friday from 7:00 a.m. until the end of the women’s championship at 3:00 a.m. then the men’s championship game completed at 4:30 due to the weather that was predicated with a possible storm next day.

*Was very pleased with the outcome of the number of participating teams (44 Teams) combined of 23 men, 8 women and 13 COED teams.

*Expressed the gratitude of having umpires that worked all day on Friday-12 games a day.

*Excited that we have Libby Pollard as our parliamentarian to help with the softball council.

*Developed the weather guidelines to deal with the weather issues, already sent the attachment of it to the coaches. Will need to approve during the new business meeting.

*The hardest part was the audiogram since there was H.I.P.A. issue that needed to waive, etc. Need to come up with any idea what we could do.

*By-Laws-need to revise and update as a whole.

*The explanation of increased fee was the reason of the park’s cost and set up the app of tourney machine that was cool that everyone could keep the updated information of the tournament during this weekend.

*Possible site of the tournament at California in 2017.

Secretary Sheri Mize’s report:

*Was very pleased with coaches as they kept communicating and feeding back with some correction of players’ roster.

*Enjoyed working with the coaches via email.

*Want to keep this kind of effective communication during the year of 2016-2017.

Treasurer report:

First part with Patrick Kinast during the last part of 2015 statement.

*Dec.30 must submit tax form, 2016.

Second part with Rod Jex’s report:

*Explained about the background of what had been pursued the career of working with finances and glad to be part of NSAD.

*Showed the operation format of revenues and expenses on the chart to give us the idea what it displayed.

*Balance as of current is $17,300 in checking account and $2,502 in saving account and the total is $19,802.

*Discussed financial report and received some questions among the members. The comparison of 2014 and 2015 was indicated with what will be needed to revisit with the projected budget.

By-Laws Chair Ronnie Zuchegno:

*Been working with Libby Pollard via glide to sort out with all the questions relating to the by-laws that needed to revise a lot, was not updated.

*Need to revise our NSAD By-Laws and insert with several policies as soon as possible by having the ADHOC meeting with 5 members to work with him.

Stopped for a short recess at 10:17 a.m. then resumed at 10:30 a.m.

Unfinished business: NONE

New Business:

SB 16-01: Moved that the tournament involve women’s teams in any upcoming plans or changes of plans to assure having the communication. Seconded and (PASSED)

SB 16-02: Moved that NSAD accepts the submitted team registration from coaches only and no longer to requires any player to register. Seconded and (PASSED)

SB 16-03: Moved that we appoint AdHoc to revise the By-Laws. Seconded and (PASSED) SB 16-04: Moved that we follow the current NSA rulebook without any modification. Seconded and (FAILED)

SB 16-05: Moved that we vote on the home run rules with same rule as 5 home runs limit or 2+ or 5 & up and 1+ hr. Seconded and (FAILED)

SB 16-06: Moved that we approved the weather guideline with the elimination of one statement as and if or how the tournament will proceed… seconded and (PASSED)

SB 16-07: Moved that we give NSAD executive board to have the authorization to retest the player’s audiology at the tournament site. Seconded and (PASSED)

SB 16-08: Moved that NSAD add the $5.00 player fee to the team entry fee to be designated for the prize money. Seconded and (FAILED)

SB 16-09: Moved that non-free agent list shall be picked in order by first come on the list when any team have less than 11 players at the present tournament. Seconded and (PASSED)

FIRST AMEND: To fill in the players at the tournament site not considered as Free Agent. Seconded and (PASSED)

The main motion: The list of any team have less than 11 players at the present tournament that we could fill in the players not considered as Free Agent. Seconded and (PASSED)

SB 16-10: Moved that we withhold $100 from the team entry fee that will goes to the cash prize. Seconded and (PASSED)

SB 16-11: Moved that we add the wording four (4) to replace eight (8) regions in ByLaws Section 2.1 and Section 2.2. Seconded and (PASSED)

SB 16-12: Moved NSAD changes F/A rules from 1 any age, 1 over 30, and 1 over 35 to 3 any ages for Women. Seconded and (PASSED)

SB 16-13: Moved that we allow NSAD to host the tourney site at Sioux City, Iowa during 2019. Seconded and (PASSED)

First Amend: Moved that on the contingent of receiving the confirmation letter from Sports Authority Co within 60 days. Seconded and (PASSED)

Main Motion: Moved that we allow NSAD to host the tournament site at Sioux City, Iowa during 2019 on the contingent of receiving the confirmation letter from Sports Authority Co within 60 days. Seconded and (PASSED)

SB 16-14: Moved that NSAD to set up ADHOC committee to look into feasibility of adding the new divisions. Seconded and (PASSED)

SB 16-15: Moved that we spend 15 minutes to discuss framework of By-Laws revisions. Seconded and (PASSED)

SB 16-16: Moved that NSAD to host during the last weekend of July or the first weekend of August. Seconded and (PASSED)

The meeting adjourned at 12:43 p.m.

Submitted by Secretary Sheri Mize.

CONSTITUTION

SECTION 1 – NAME

1.1 The name of this organization shall be known as National Softball Association of the Deaf, Incorporated (NSAD).

SECTION 2 – ARTICLE OF INCORPORATION

2.1 NSAD is incorporated with the State of Kansas.

SECTION 3 – AFFILIATIONS

3.1 NSAD is independently operated but may affiliate with USSSA, ASA, NSA, WSL, ISA or any other national softball association.

SECTION 4 – REGIONS

4.1The eight regions shall be constituted as follows:

4.1.1 CENTRAL: Ohio, Kentucky, Illinois, Indiana, Michigan. Wisconsin;Pittsburgh Association of the Deaf

4.1.2 EASTERN: New York, Delaware, New Jersey, Pennsylvania (except for Pittsburgh Association of the

Deaf), Maryland and District of Columbia. The six (6) counties of Northern Virginia consisting Loudoun,

Fairfax, Prince William, Stafford, Spotsylvania, and Fauquier have the option to play for either ESAD or

SSAD.

4.1.3 FARWEST: Arizona, Nevada with the exception of the environs of Reno, NY; Hawaii, Southern

California and the environs of Fresno, CA. El Paso have the option to play for either SWSAD or FAAD.

4.1.4 MIDWEST: Missouri, Iowa, North Dakota, South Dakota, Minnesota, Kansas, Colorado and Nebraska.

4.1.5 NEW ENGLAND: Maine, Vermont, New Hampshire, Massachusetts, Connecticut, and Rhode Island.

4.1.6 NORTHWEST: Utah, Idaho, Washington, Montana, Oregon, Alaska, Northern California, and the

environs of Reno, NV. The boundary line between FMD and NWMD in California shall be the east-west

line which forms the common southern boundary of the four (4) adjoining counties of Monterey, Kings,

Tulare and Inyo. It shall be generally described as the County line, which lies approximately 14 miles south

of the 36th parallel of north latitude.

4.1.7 SOUTHEAST: Virginia, Tennessee with the exception of the environs of Memphis, North Carolina,

South Carolina, Georgia, and Florida. The six (6) counties of Northern Virginia consisting Loudoun, Fairfax,

Prince William, Stafford, Spotsylvania, and Fauquier have the option to play for either ESAD or SSAD.

4.1.8 SOUTHWEST: Texas, Louisiana, Mississippi, Arkansas, Oklahoma, and the environs of Memphis, TN.

El Paso have the option to play for either SWSAD or FAAD.

4.1.9 FREE STATE: Alabama, New Mexico, West Virginia and Wyoming

SECTION 1 – GENERAL GOAL AND OBJECTIVES OF NSAD

1.1 Promote and protect the mutual interests of all members of NSAD, and to provide a social outlet for deaf softball participants and their friends.

1.2 Develop participation in the sport of softball under regional and national organizations active in athletic competition and in recreational events by deaf persons.

1.3 Promote and maintain the mutual interest of deaf people in the United States of America in creditable and sportsmanlike participation in athletic competition and recreational events in the softball sport.

1.4 Stimulate healthful, physical, moral, and cultural education for deaf softball enthusiasts in the United States of America.

SECTION 2 – COORDINATING AND CONTROLLING GOALS AND OBJECTIVES OF NSAD

2.1 Establish national goals for softball activities and encourage attainment of these goals.

SECTION 3 – EDUCATION AND DEVELOPMENT GOALS AND OBJECTIVES OF NSAD

3.1 Encourage and support research, development and dissemination of information regarding deaf softball participants and softball programs.

3.2 Develop the health, character, patriotism and good citizenship of deaf youth in the United States of America by promoting and encouraging their physical fitness, moral and cultural education and public participation in softball activities.

3.3 Act as the parent organization of the development of regional and local softball organizations, these to be governed by the rules and regulations promulgated by NSAD.

SECTION 4 – SOFTBALL COMPETITION GOALS AND OBJECTIVES

4.1 Foster and regulate uniform rules of softball competition among NSAD member clubs, Regional Associations, and any other organizations for the deaf.

4.2 Promote annual regional and national tournaments in the softball sport under NSAD; regional athletic associations; and such other forms of softball competition as to warrant the interests of the deaf community in general.

4.3 Improve and maintain the standards of deaf softball sport to the point where they can gain and hold respect in competition with hearing teams and individuals.

SECTION 1 – IRS

1.1 This nonprofit organization has with tax exempt status under section 501c(3) of the Internal Revenue Code.

Eligibility

1.1 There shall be no discrimination toward any athlete because of race, nationality, sex, color, religion or creed.  

2.1 All teams shall be represented by a region, state, county, city, or town as outlined in the membership requirements rules of NSAD By‐Laws, Article 1, Membership.  

2.2 Each team’s club shall be a member of the NSAD through its regional association as outlined in the By‐Laws, Article One, Section 3 in order to participate in any of the current year’s regional or national tournaments.  

2.3 NSAD shall allow Canadian Teams within boundaries to play in the regional tournament regardless .of number of U. S. players playing on the team and be honored if they win the champion in their regional tournament.  

2.4 NSAD shall allow resident of Canadian, Cuban, Mexican and Caribbean players within time zone to play in the regional tournament.  

2.5 NSAD shall allow Free Agents as player: Men: 1 any age, 1 over 40 and 1 over 45 years old. Women: 1 any age, 1 over 30 and 1 over 35 years old.  

2.6 Men’s teams are allowed one (1) while Women’s teams are allowed two (2) ‐ CODA, SODA or Spouse/Partner of Deaf Player.   

3.1 A player shall have a hearing loss of 55 db or greater in the worse ear to be eligible. This rule is still subject to deliberation, therefore, not “fully implemented” or “subject to interpretation’.  

3.2 Players shall have attended a school for the deaf, whether residential or day, oral or combined, shall give their regional secretary a copy of diploma, certificate, .or any identified school document as well as audiogram for verification of attendance or graduation. Players who have attended a regular or mainstreaming school are required to submit an old or new audiogram to their regional secretary.  

3.3 A player shall not play for a member club outside the region of his/her residence (Look NSAD Rulebook regarding free agent).  

3.3.1 A player shall have a valid permanent U.S. driver’s license or U.S. state‐issued non‐driver identification card.  

3.4 Players must be at least 18 years old to play NSAD tournament.

3.5 WOMEN: A pregnant player shall be permitted to play only at her doctor’s discretion and her signing a waiver form.  

4.1 Any protests regarding eligibility of any team or its players shall be made before the start of any regional or national tournaments.  

5.1 Any violation of these rules shall cause the member club and/or the player to be suspended for a period of two (2) years from the NSAD and their region. Regions shall be allowed to impose fines as approved by their Regional Board of Directors. 

Registration

1.1 The NSAD Secretary/Treasurer shall provide all regional’s secretary (and/or secretary/treasurer) information on registration and waiver forms, with additional instructions.

1.1.1 Any NSAD member team can download and print forms online.  

1.2 The regional association or any member club thereof shall not be allowed to devise or make use of any other type of player’s registration form as such shall be considered invalid.   

1.3 A member club may be permitted to register more than one (1) team in regional or national tournaments.  

1.4 All official player registration forms, team fees, and/or surcharge fees shall be mailed to the NSAD Secretary from the Regional Secretary/Treasurer by July 10th, postmarked.  

1.5 Attendance by all men’s, women’s and coed teams in their regional, if there are three (3)  or more division teams, before attending NSAD.  

1.5.1 Men’s teams finished top three (3) and Women’s teams finished top two (2) from the most recent year’s must consist of eight (8) or more players from last year’s team with the majority of regional teams division to be approved by their respective region. To submit NSAD team entry fee by June 1st and to submit NSAD and regional form by June 1st. (note: it is a two-year trial basis.)  

1.6 The team roster shall not exceed twenty (20) team members by a minimum of 10 players.  

2.1 Each team member shall sign his/her name on the date of signing on the NSAD team registration and Athletic Liability Release and Waiver form between January 1st to July 1st. Failure to date the signatures on the forms shall result in automatic suspension of the team member and he/she shall be ineligible to participate in NSAD or regional competition during the applicable season.

2.2 All coaches shall be responsible for the signatures and any other information of all players on any NSAD registration forms. Any athlete who has been abused, threatened or given intentionally misleading information by a coach or manager for the purpose of defrauding the player, the region of the NSAD or for personal or club gain, shall have the right to lodge a complaint in writing with the regional Secretary‐Treasurer. Such individuals found guilty by the region or the NSAD shall be suspended for a period of not less than two (2) years.  

2.3 A team member (players, managers, coaches, scorekeepers, bat persons, and water persons) shall not register with more than one (1) team. Once registered, team members shall not transfer from one (1) team to another. If the team member signs a second team member’s registration form, this team member shall automatically be suspended from all NSAD competition for a period of one (1) year from the date of the second signature.  

2.4 All team members shall have their own health and accident insurance.  

2.5 If a team member’s name and/or his/her signature are determined to be forged on the official player’s registration form, the team coach, player and/or manager shall be suspended from all NSAD or regional competition for a period of two (2) years.  

2.6 A team allows to add up to 3 players before coaches’ meeting at cost of twenty-five dollars ($25.00) per player.  

Conducts and Suspensions

1.1 All team members who are participants or spectators, in any NSAD event of any NSAD tournament shall be subject to the jurisdiction of the NSAD and its regulations.   

2.1 Team members shall conduct themselves in conformance with the tradition of NSAD athletics events at all times and in all places. Coaches and managers shall be responsible for the conduct of their teams.  

2.2 Prior to the dismissal of a person who displays unacceptable behavior, the NSAD Executive Committee shall be authorized, directed, and empowered to observe, investigate, hear evidence and determine the facts involved in the violations of the rules of conduct, which are appropriate in the circumstances.  

2.3 Any player or spectator who violates the rules of acceptable social behavior and/or regulations governing the use of properties, facilities in the state, county, or city where the athletic events is held shall be subject to the jurisdiction of the host city.  

3.1 Any NSAD team may make a request to suspend its former team member(s) from playing for another NSAD team when the team member(s) owes the former club and/or team at least one Hundred dollars ($100.00). All documents and written requests for suspension shall be sent to the regional Secretary‐Treasurer. The Secretary shall verify the documents and finds them to be in order, then the request shall be sent to the NSAD Executive Board for it final decision. Once suspended, the team member (s) may be reinstated upon the payment of the debt in full to the former club, and or team provided that copy(ies) of the receipt(s) are furnished to the regional secretary‐treasurer.

3.2 Any team member suspended by his respective region shall be barred from participating in any regional for that period in which the suspension is in effect. Such suspension shall be reported to the NSAD Secretary within ten (10) days of the regional meeting and copies the report shall be sent to each regional Secretary‐Treasurer.  

4.1 Any person under the auspices of the NSAD who is caught with chemical‐based drugs or illegal substances during any NSAD sponsored event shall be immediately banned from the premises and further banned from any association with the NSAD until cleared of such charges or as determined by the NSAD Board of Directors.